Privacy Policy

Last updated: January 2024

1. Introduction

Wind-weasel ("we", "our", or "us") is committed to protecting the privacy of individuals who visit our website and use our electronic archive organisation services. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or engage our services.

2. Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you:

• Complete a contact form or request a quote
• Subscribe to our newsletter
• Engage our services for archive organisation
• Correspond with us via email

This information may include your name, email address, company name, job title, and details about your document management requirements.

Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device and browsing activity, including:

• IP address and general location
• Browser type and version
• Pages visited and time spent on pages
• Referring website addresses

3. How We Use Your Information

We use the information we collect to:

• Respond to your enquiries and provide requested services
• Prepare proposals and quotes for archive organisation projects
• Communicate with you about your projects and our services
• Improve our website and services
• Comply with legal obligations

4. Legal Basis for Processing

Under the General Data Protection Regulation (GDPR), we process your personal information based on:

• Your consent, where you have provided it
• The necessity to perform a contract with you
• Our legitimate interests in operating our business
• Compliance with legal obligations

5. Information Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information with:

• Service providers who assist in our operations (e.g., hosting providers)
• Professional advisers such as lawyers and accountants
• Regulatory authorities when required by law

6. Data Security

We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. These measures include encryption, access controls, and regular security assessments.

7. Data Retention

We retain your personal information only for as long as necessary to fulfil the purposes for which it was collected, including to satisfy legal, accounting, or reporting requirements. Contact form submissions are retained for 24 months unless you request earlier deletion.

8. Your Rights

Under GDPR, you have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your information
• Object to processing of your information
• Request restriction of processing
• Data portability
• Withdraw consent at any time

To exercise these rights, contact us at [email protected].

9. Cookies

Our website uses cookies to enhance your browsing experience. For detailed information about the cookies we use and how to manage them, please see our Cookie Policy.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to read the privacy policies of any websites you visit.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.

12. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

Wind-weasel
Unit 14, Sandyford Business Park
Dublin 18, D18 Y2X7
Ireland
Email: [email protected]